Code of conduct
Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna as part of the Headwear Group is committed to conduct business in accordance with the highest standard business ethics and respect for human rights. We require our producers, licensees, distributors, and other business partners to meet these standards. In order to work with constant improvement we encourage and measure how quality systems for example Smeta Sedex, BSCI, ISO9001, ISO14001, SA8000 are implemented. As part of our quality management we report deviations and collect data to work with improvements. To highest possible extent we want offer Oeko-tex 100 or equally certified materials. We appreciate that other countries have different cultural, legal, and ethical codes. This Code of conduct consists of basic requirements that must be followed in business agreement with Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna.
Compliance with the law
In agreement with Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna all partners are required to operate with compliance with the requirements of applicable law.
Health and safety
Conditions in the facilies must be safe, clean and meet or exceed requirements of all applicable laws regarding health and safety. Workers must also be trained and equipped to perform their jobs safely.
Wages and benefits
In agreement with Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna, it’s required that employees are fairly compensated by providing wages, including overtime pay and benefits that meet or exceed all applicable laws and regulations.
Security
Facilities will maintain security procedures to guard against the introduction of non-manifested cargo (drugs and other contraband) into our shipments of our products.
Harassement or abuse
Facilities must treat all employees with respect and dignity and should have procedures in place to protect employees from physical, sexual, psychological or verbal abuse. In addition, facilities may not use moneterary fines as a disciplinary practice.
Discrimination
Discrimination in hiring, pay, promotions, discipline, termination or other terms or conditions of employment based on personal characteristics, beliefs or other legally protected criteria, is prohibited.
Working hours
Except in extra ordinary business circumstances, emplyees shall not be required to work more than the lesser of (a) 48 hours per week, and 12 hours overtime or (b) the limits on regular and overtime hours allowed by the law of the country of manufacture and be entitled to at least one day off in every seven day period. All overtime work shall be optional. Employers shall not require overtime on a regular basis and shall compensate all overtime work at a premium rate.
Violations
To report suspected violations of this Code of Conduct, contact the Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna, tel. +48 23 657 22 54, ul. Słoneczna 4, 06-100 Pułtusk, hpl@headwear.com.pl
Freedom of association
Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna recognises and respects the rights of employees to freedom of association and collective bargaining and requires that all facilities recognise and respect the same.
Forced labour
The use of forced or compulsory, indentured, or bonded labour is prohibited.
Subcontractors
Facilities will not utilise subcontractors in manufacturing of Company products or components without the Company’s prior written approval and only after the subcontractor has agreed to comply with this Code of Conduct.
Customs compliance
Facilities will comply with all applicable customs laws and establish and maintain programmes to safeguard against the illegal transhipment of products.
Environmental compliance
Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna requires compliance with all local and international laws protecting the environment, including proper storage and disposal of hazardous substances. In addition, business should be conducted in a manner that minimizes all waste and energy consumption and maximises recycling.
Posting requirements
This Code of Conduct must be posted in a visible location accessible to all employees and visitors (in the appropriate local language).
Record keeping
Facilities must maintain complete and accurate records with respect to each of these elements to allow for verification of compliance with this Code of Conduct.
Enforcement
Headwear employs internal, as well as third party auditors, to ensure compliance with this Code at all locations conducting business for Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna. The company maintains detailed records of all facilities ´compliance with this Code of Conduct.
Child labour
No person shall be employed at an age younger than the age for completing compulsory schooling in the country of manufacture, or the age consistent with International Labour Organisation guidelines, whichever is greater.
Employment
Suppliers and partners are required to ensure for their employment relationships out of social, economic and safety factors. All employment including subcontractor’s employment should be documented in compliance with national legislation.
Product Safety
All Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna related products should be safe, suppliers and partners are to inform of any risks associated with the products supplied to us. All materials and products must abide by EU and national laws concerning safety and chemical restrictions as REACH. Abiding by chemical restrictions implies reporting the presence of any listed substances of risk above 0,1% weight of a product as these products must be registered to the EU SCIP-database and notified with an SCIP-number. Non- EU suppliers must provide necessary information for registration.
Material responsibility
Headwear Pl Spółka Z Ograniczoną Odpowiedzialnością - Spółka Jawna are not associated with conflict materials such as; tin, tantalum, tungsten and gold (also known as “3TG”) and cobalt . Suppliers and partners shall offer alternatives to these materials or the sourcing extraction of these materials. Suppliers and partners are expected to identify the origin of these materials if used in our products.
Anticorruption
Any act or form of corruption, extortion, falsified information, or embezzlement is unacceptable. Suppliers and partners are expected to keep accurate information and records of activities, structure and performance in accordance with applicable regulations and benchmark practises. Personal information regarding workers, business partners and clients are to be conducted with care and comply with privacy regulations and information security laws.